The name of this organization is “The Toronto Rod and Gun Club, Incorporated", and is chartered as a nonprofit corporation under the laws of the State of Ohio.
1. To promote and encourage hunting, fishing, and other fields, sports and good fellowship among sportsmen.
2. To acquire real estate by deed, lease, or otherwise for the propagation of fish, game, and wildlife in general and for use and benefit of said corporation.
3. To aid in the formation and establishment of sound policies and practices designed to conserve, restore, protect, and safely regulate the natural resources of the State of Ohio.
4. To encourage by legal means the passing of legislation in aid of the purposes above and stated and rational enforcement of the same.
5. To promote, teach, or influence a sincere regard for the rights of others and obedience to all laws.
Section 1. Membership shall be limited to persons 18 years of age or older. By the end of Toronto Rod and Gun Club, Inc. membership drive for any given year. All renewal dues shall be paid in full by January 31. New memberships shall be approved to fill the quota established by the meeting body. All prospective members are subject to current membership approval.
Section 2. Paying members; an individual may become a member of the “Toronto Rod and Gun Club, Inc.” By making application for such membership, subscribing to the Constitution and By-Laws, paying dues as hereinafter provided in the By-Laws.
Section 3. Farm member; an individual who owns farm properties and permits club members’ use, under lease. Farm member applications must be approved by a 2/3 majority vote after reading the application at three (3) consecutive meetings.
Section 4. Special member; an individual who has provided outstanding service to the Toronto Rod and Gun Club, Incorporated. The nomination for “Special Membership” must be read at three consecutive meetings and approved by two thirds (2/3) vote of the meeting body. The longevity of a special membership will be determined and be a part of the nomination and approval process.
Section 5. Retired members; an individual who has been a dues paying member for at least six (6)years, permanently retired from his regular occupation, and 65 years of age or older.
Section 6. Any member may be expelled from membership by a two thirds(2/3) vote of members at a regular Toronto Rod and Gun Club, Inc. meeting for willful violation of the constitution or bylaws, as hereinafter provided under Article VII in the By-Laws.
Section 7. Family participation; if a member is in good standing, the members spouse and children, under eighteen (18) years of age can share the membership.
Section 8. The Executive Committee of the Toronto Rod and Gun Club, Inc. reserves the right to not renew a membership at the time of the renewal, or prior to renewal applications being mailed. Refer to Article III, Section 6, on page one.
Section 1. Election of officers; there shall be the following officers nominated the first meeting in December, at which time nominations will be closed. Nominated officers will be elected the second meeting in December, and installed the first meeting of March: President, Vice President, Treasurer, Recording Secretary, & Corresponding Secretary.
Section 2. The Executive Committee shall be compromised of five (5) currently elected officers. The meetings of this Committee will be called by and presided over by the President or" the Vice-President in, his absence.' The'; Executive Committee is granted the responsibility for direction 'of the Toronto Rod and Gun Club, Inc. within the guidelines herein provided.
Section 3. No member can be nominated or elected to office unless that person been a member for one (1) year.
Section 4. Any member who has paid his or her dues and is in good standing must submit his or her motion or motions for changes to the Constitution or Bylaws of the Toronto Rod & Gun Club, Inc. no later than sixty (60) days prior to the first meeting in April. At the first meeting in March, all the motions will be read and the President will ask for a second on each motion. All motions that are read and recorded will be published in the newsletter. The motion must be read three (3) times, with the final reading at the April meeting, at which time there will be a discussion on the motions and then a vote will be taken. If a motion passes it will become a part of the Constitution or By-Laws
Section 5. All decisions involving the expenditure of Toronto Rod and Gun Club, Inc. funds must be approved at a regular Toronto Rod and Gun Club, Inc.meeting.
Section 6. The expenditures of the Toronto Rod and Gun Club, Inc. shall be governed by an annual budget, which is proposed at the first meeting in March of each calendar year and accepted by two thirds (2/3) vote of the members present at the next regularly scheduled meeting. The proposed annual budget, in percentages, shall be included in the Toronto Rod and Gun Club, Inc. letter to be mailed for receipt of members prior to the meeting vote. The annual budget shall be proposed by the Executive Committee in conjunction with the appointed committee chairpersons, after the establishment of definitive budget year objectives. The approved annual budget shall not be revised except on recommendation of the Executive Committee. A revision must be read at three consecutive meetings and passed by two thirds (2/3) vote of the members present at the third meeting. The annual budget shall be developed as follows:
1. All known and realistically anticipated revenues during the budget year shall be recognized. Proposed revenues with a high degree of risk and fundraising activities by committees should not be included in the revenue budget, but should be reasonably reflected in the determination of committee or activity revenue requirements. An example of high risk revenue is trap range proceeds, which have historically fluctuated dramatically and have proven impossible to estimate.
2. The treasurer shall propose cash expenditures required for the normal operating expenses of the club, which include, but are not limited to, the following: Fuel, utilities, Telephones, Licenses, Subscription and dues, Insurance, Postage, Services, Advertising and Printing.
3. The executive committee shall hear, approve, and consolidate the objectives of the Toronto Rod and Gun Club, Inc., recognizing the requirements of each of the standing committees.
4. The Gun Bash Committee funds will be a separate line item, within the Toronto Rod and Gun Club, Inc. budget. “Gun Bash” funds will be rolled over into itself at the end of the Toronto Rod and Gun Club, Inc. fiscal year. The Executive Committee of the Toronto Rod and Gun Club, Inc., coupled with a 2/3 majority vote of the members present at a meeting, will make the decision on what percent of the net funds garnered from a “Gun Bash”, will be used for selected projects within the Toronto Rod and Gun Club, Inc. and what percent will roll over to cover the expenses for the following year’s “Gun Bash.”
5. The year-end committee financial balances, with the exception of “Gun Bash Committee funds, shall be placed in a nontransferable account with interest accumulating, designated as Capital Improvements and Additions. These funds may not be expended for other than the stated purposes, except in the case of an emergency, following which the fund will be reimbursed before any discretionary club expenditures are incurred. Emergency use is defined as unavoidable expenses which may result from fire, vandalism, mechanical breakdown, legal requirements, or damage from natural causes, but not from discretionary causes. The purpose of the fund is Capital Improvements and Additions to the buildings, structures, and land owned by the Toronto Rod and Gun Club, Inc. or purchases for the Toronto Rod and Gun Club, Inc. use. Expenditures from this fund for the stated purpose will require a recommendation by the Executive Committee, which will be read at three consecutive meetings and approved by two thirds (2/3) vote of the members at the third meeting.
6. The Capital fund can be utilized for emergency or any necessary improvements without any pay-back to the capital Fund as long as the Capital fund has the funds of $25,000 or greater. Existing process for spending of the Capital Fund money will remain unchanged. The Capital Fund will not be utilized for Operational shortfalls.
7. The Annual Budget shall be in effect from date of approval to the date of approval of the next calendar year budget.
Section 1. There shall be one club meeting, held monthly. The regularly scheduled meeting will be the first Tuesday of each month. The exact days and times for the meeting shall be in the monthly newsletter, affording sufficient notice.
Section 2. Order of business;
A. Call to order
B. Roll Call of Officers
C. Reading of minutes of previous meeting
D. Treasurer's report
E. Reports of officers
F. Reports of committees
J. Good and Welfare
Membership dues for the Toronto Rod and Gun Club, Inc. will be ninety-five dollars ($115) plus prevailing state tax per membership year annually for regular members, and seventy dollars ($75.00) annually plus prevailing state tax per membership year for retired members. Initiation fee of $20.00 for new members. The child of a member may join as a regular member for the balance of the current membership year at any time upon reaching age 18, by paying membership dues. Applicable adjustments will be made to a members. Annual dues as hereinafter provided in Articles II, III and IV. The billing of renewal dues will be sent out in December with the Newsletter. Any discrepancy or problem with renewal dues, fines, etc., must be corrected by the first meeting of January by contacting the appropriate committee chairman or an officer of the Executive Committee to make the adjustments. No changes of renewal billings will be made after the first meeting in January.
Each dues paying member will be given the opportunity to work off $35 of their dues by working 35 hours.
Toronto Rod and Gun Club, Inc. Raffle
All members will pay $25 for the annual club raffle. Approximately 1/2 of the proceeds will be used for prizes. The remaining amount will be added to the general fund of the current annual budget.
Sales tax will be added to all membership dues at the State of Ohio's current percentage rate.
Officer Meeting Attendance
Any officer must attend a minimum of three meeting in any three month or said officer can be removed from office by a majority vote of the executive committee.
Section 1. The President shall preside over all club meetings, both regular and special; shall sign all checks drawn against this organization; shall work closely with officers and committee chairman. In all matters considering the Toronto Rod and Gun Club, Inc. status; shall be aware of and responsive to the Toronto Rod and Gun Club's Inc. needs for the present and future.
Section 2. The Vice President shall preside in the absence of the president; shall act as the layers on between the membership and the Executive Committee in matters concerning the Toronto Rod and Gun Club’s Inc. well-being.
Section 3. The Treasurer shall be responsible for all club funds, both incoming and outgoing; shall issue regular financial reports at Toronto Rod and Gun Club, Inc. meetings, shall work in close association with officers and chairman in all matters concerning the club's finances.
Section 4. The Recording Secretary shall be responsible for recording and compiling the minutes of regular and special Toronto Rod and gun club, Inc. meeting; shall work closely with club chairman in tabulating member work hours; 1 April each year. The Recording Secretary will post in the Toronto Rod and Gun Club, Inc. clubhouse, a list of all the members (including officers, and special members), listing their total work hours through the last day of March. This list will be updated during the first seven days of each month to include the previous months for the balance of the year. There will be no cut off point, such as 25 hours for this record.
Section 5. The Corresponding Secretary shall be responsible for all club correspondence; shall purchase necessary postage and supplies; shall maintain all equipment relative to his office. Expenses incurred are to be handled through the mutual agreement with the Toronto Rod and Gun Club, Inc. Treasurer.
Section 6. If for any reason the President would vacate his office, his duties will be assumed by the Vice President. If for any reason any other offices vacated, the president will appoint a temporary replacement (who complies with Article IV, Section 3), who will serve in the office until a permanent replacement has been determined according to the following procedure:
1. It will be published in the Toronto Rod and Gun Club, Inc. newsletter that nominations for the office will be accepted at the next meeting after the letter is received. At which time nominations will be closed.
2. Election for the office will be held at the next meeting following the nomination.
Section 1. Toronto Rod and Gun Club, Inc. grounds, hunting and fishing rules will be rated as follows:
One.(*) Mark rules will have a $20 fine, a third offense will result in suspension from the Toronto Rod and Gun Club Inc.;
Two asterisks (**) marked rules will have a $50 fine with a second offense being a suspension from the Toronto Rod and Gun Club .Inc.;
Three asterisks(***) marked rules will result in suspension from the Toronto Rod and Gun Club, Inc.
1. All members must sign in and out of the ground and list fish or game taken, if any.
2. No littering. There will be a fine of $10 up to $50 and /or suspension from the Toronto Rod and Gun Club Inc., suspension pending recommendation of the executive committee and a two thirds (2/3) vote of the meeting body.
3. All vehicles must stay on designated roads and parking designated areas will result in a $10 fine, and /or suspension from the Toronto Rod and Gun Club Inc., suspension is pending recommendation of the Executive Committee and a two thirds (2/3) vote of the meeting body.
4. Members are entitled to bring a prospective member to the club for one (1) visit only.* Guests are not entitled to hunting privileges**; fishing privileges may be granted under special circumstances by a request to the Fishing Committee Chairman.*Members and guests must sign in, and the guest must be identified on the sign in sheet as a guest.*
Members are entitled to bring guests to the club to use the shooting ranges. Any guest is not to have use of the club facilities more than two (2) times a year. The hunting and fishing portion of this By-Law remains unchanged. Guests are not permitted to Hunt or Fish. Guest must be signed in with an active member at the front gate and clearly labeled as a guest.
5. Children of members that are under 18 years of age will not be permitted on the Toronto Rod and Gun Club, Inc., unless accompanied by a member. Parents or guardians will be held responsible for their children obey the part. *
6. All facilities of the Toronto Rod and Gun Club Inc. will be held under a no reservation, first-come first-served basis,*with the exception of a Toronto Rod and Gun Club, Inc. function, which will take precedence.
7. All club sign must be obeyed.*
8. All persons found on the Toronto Rod and Gun Club Inc. grounds, who are not members or guests of a member, will be prosecuted for trespassing on private property.
9. All game limits or limits for membership not per person.***
10. Willful destruction of club property.***
11. All state game laws must be obeyed.***
12. Each member has access to the Constitution and By-Laws on-line via the Toronto Rod and Gun website: TorontoRodandgunclub.org
13. Unsportsmanlike conduct***
14. Someone that is deemed evolver, in bad taste, or offensive to the club membership.**
15. Any member who, by word and deed, or personal action causes monetary loss or damage to the reputation or operation of the Toronto Rod and Gun Club, Inc., can have their membership suspended for a period of 90 days by a recommendation of the Executive Committee and a two thirds 2/3 majority vote by members at a regular scheduled meeting. This provision is in addition to the previous rule that requires a 2/3 majority vote by members at a regular scheduled meeting and permanently revoking membership, but does not replace it. Reinstatement of a membership at the end of the 90 day period will be accomplished by a two third (2/3) majority vote at the regular scheduled meeting after the 90 day suspension. If a two thirds (2/3) majority fails to approve the reinstatement of the membership, the membership will be considered permanently revoked. No appeal will be accepted after the 90 day period and no refund of dues will be tendered
16. No member is permitted to remove any property belonging to the Toronto Rod and Gun Club, Inc. from the Toronto Rod and Gun Club Inc. premises, unless first notifying a Toronto Rod and Gun Club, Inc. officer. This includes furnishings, mowing equipment, kitchen utensils, or supplies. Removal of property without permission will result in a fine equal to the cost of/ or replacement and/or suspension of membership.
17. Members must have their dogs under control at all times, while on club grounds, while in the clubhouse, parking lot, traffic area or target range. Dogs may have free range of the grounds around the clubhouse during hunting season. Members will be responsible for any damage done to the Toronto Rod and Gun Club Inc. or personal property of other members by their dogs.
all committee recommendation which shall become a committee rule. Upon approval at the regular Toronto Rod and gun club, Inc. meeting. Any specific seasonal rules shall be posted at Toronto Rod and Gun Club Inc. grounds and made available to the Corresponding Secretary for the newsletter.
Section 1. Standing committee rules:
a. No groundhog hunting.*
b. No gasoline engines allowed on any lake*
c. No firearm may be discharged at any archery target.**.
d. No live minnows are permitted as bait**
e. No State or Federal hunting or fishing season will be altered by committee rules.
f. Firearms may be discharged only in designated areas, except during hunting season.
g. No camping on Toronto Rod and Gun Club Inc. grounds except at Toronto Rod and Gun Club, Inc., meeting approved functions.
h. No personal vehicles are permitted past the Toronto Rod and Gun Club Inc. clubhouse parking lot while pheasant hunting during announced stockings.
i. A Toronto Rod and Gun Club Inc. members tree stand may not be used by another member without permission. All stands must have the Toronto Rod and Gun Club Inc. members name attached. No member shall have more than one (1) tree stand on the club grounds. No Tree stand shall be a permanent structure.
j. All Toronto Rod and Gun Club Inc. stockings of fish or game will be announced at a minimum of three (3) regular meetings and published at least once in the Toronto Rod and Gun Club's Inc. newsletter prior to the stocking.
k. All Toronto Rod and Gun Club Inc. members are required to have a current club ID card in their possession while on Toronto Rod and Gun Club Inc. grounds.
l. All boats kept on Toronto Rod and Gun Club, Inc. grounds must be identified and secured by a locked chain or cable when not in use.